Purchaser

Northern Lights Enterprises, Inc., a ZIPPO Company, is currently seeking qualified applicants for a full-time, salaried, and hybrid remote employment opportunity as a Purchaser- responsible for handling all purchasing, accounting, and freight logistics for domestic raw materials, import raw materials, and import finished goods.

What you’ll do:

Import Banking Information – receives and enters all import vendor banking information into D365
Set up new vendors in D365 – generate a new vendor code and a new Purchase Order Code, receive all new vendor information via email
Negotiate terms, quotes, production schedules and lead times with vendors
Re-quote of existing product based on quantities on a regular basis
Enter all purchase orders – take all information from Order Sheet that has been approved and place purchase orders utilizing specific notes from Product Development; revise purchase orders as needed, including all notes; adjusting dates as production needs; monitor completion of goods for timely shipping
Import Vendor Invoices – receive and maintain all import vendor invoices and a packing list; confirm all are correct and agree with the purchase order; enter all invoices on vendor invoice due form for accounting purposes
Maintain and regularly update all vendor contracts and files
Receive all overseas products into D365
Request all vendor production statuses weekly
Quote sea, air, or rail freight and negotiate costs, fees, routes, ready dates, and timelines to establish container bookings
Container planning – efficiently pack containers and provide updates on movements
Communicate with freight forwarders and customs brokers as needed
Monitor status of all inbound shipments in route, work closely with forwarders & NLC warehouse to schedule container deliveries
Follow purchase orders with continuous documentation and updates on timelines of product shipping on time from factory, factory to port, leaving port, port to NLC in D365/Monday.com

Must report all delays to all parties as needed – Daily updates may be required

Be accountable and ensure ship dates do not get missed

Work with dept managers to communicate and account for deviations in the plan
Coordinate efforts with suppliers

Invoicing – maintain and submit all forwarder invoicing per container
Maintain daily the Imported Product Shipping Schedule (IPSS) and distribute information
Maintain product tariff code spreadsheet and provide to brokers and forwarders as requested.

Specification Sheets – Submit to vendor with purchase order once received from the Quality Department
Handling all carton markings, master carton bar codes, inner bar codes, all collateral materials, product UPC labels, etc. Test all UPC bar codes for accuracy and functionality
Update Monday.com in real time
Other duties as assigned

What you’ll need:

BA degree or 3 years work related experience
Office experience required - Excellent computer skills using Microsoft Office Suite
Project management skills required – must learn Monday.com project management system
Purchasing experience preferred – must learn D365 enterprise management system
Import Logistics experience preferred
Detail-oriented, thorough, and highly organized character
Professional, career-oriented, and self-motivated character
Ability to work independently within rigid time constraints within a team environment
Excellent verbal communication and written documentation skills
Excellent research skills via internet, phone, networking
Ability to communicate with diverse populations, including foreign entities
Cost negotiation skills
Ability to generate and maintain accurate timelines associated with Purchasing and Logistics
Ability to shift from task to task at a fast pace
Ability to problem solve within a group offering on the spot insight and solutions if needed

*If interested, please send cover letter, resume, and salary requirements to employment@zippo.com